Is this superbill generator free?
Yes. Make and download superbills without an account up to 3 times a day, or 5 times a day with a free account. Pro removes the daily limit.
Business Tools
Superbill Generator
Create insurance-ready superbills with NPI lookup and ICD-10 codes.
Built in your browser: client details are never uploadedFree: 3 uses a day, 5 with a free account. Unlimited on Pro
1Provider and practice
Remembered in this browser. Sign in to keep it in your account instead.
Logo (optional)
Signature
2Client and insurance
Use the name exactly as it appears on the insurance card.
3Diagnosis codes
Search the full ICD-10-CM list (2027 codes, effective October 1, 2026). The first code is the primary diagnosis.
Type a code yourself
4Services
One row per session or service. Type your own CPT or HCPCS codes and descriptions. Save the ones you use often.
Diagnosis
Add a diagnosis above
Charge $0.00
5Superbill details
Check before you send (7)
- Add the rendering provider name.
- Add your individual NPI. Insurers will not process a superbill without it.
- Add your Tax ID. An EIN is better than a Social Security number.
- Add the client name (as it appears on the insurance card) and date of birth.
- Add at least one diagnosis code. Insurers do not reimburse without one.
- Every service needs a CPT or HCPCS code.
- A service has no fee.
Total charges$0.00
Amount paid$0.00
Balance due$0.00
How it works
1
Add your practice once
Type your NPI and the details fill in from the NPI Registry. Add your Tax ID, license and signature, and save them to your free account so they fill in every time.
2
Add the client and sessions
Enter the client and insurance details, search ICD-10 codes, and add each session with its CPT code, place of service, modifiers and fee.
3
Download the superbill
Check the warnings for anything insurers usually reject, then download a clean PDF to give your client.
What is a superbill?
A superbill is an itemized statement a provider gives a client who paid out of pocket. The client sends it to their insurance company, usually with the plan's own out-of-network claim form, to ask for reimbursement. It carries the same information an insurer needs from a claim: who provided the care, who received it, the diagnosis codes, and the procedure codes, dates and fees for each service.
Therapists, psychologists, counselors, dietitians, chiropractors, physical therapists and concierge or direct care physicians who do not bill insurance themselves use superbills so their clients can still use their out-of-network benefits.
What to include on a superbill
- Provider: name and credentials, individual NPI (Type 1), group NPI (Type 2) if you bill as a group, Tax ID (EIN preferred over SSN), license number and state, and the physical practice address and phone.
- Client: full legal name exactly as on the insurance card, date of birth, address, and the insurance company, member ID and group number. If someone else holds the policy, their name, date of birth and relationship.
- Diagnosis: at least one ICD-10-CM code, with the primary diagnosis first, and each service linked to the diagnosis it treats.
- Services: one line per session with the date of service, place of service code, CPT or HCPCS code, any modifiers, units and the charge.
- Payment: total charges, the amount the client paid and the balance. Most insurers expect the balance to be zero.
- Signature: the rendering provider's signature and the date.
Common CPT codes on therapy superbills
Type the code you documented for each session. The descriptions below are short summaries, not the official CPT wording.
| Code | Used for |
|---|---|
| 90791 | Diagnostic evaluation (intake), no medical services |
| 90832 | Individual psychotherapy, about 30 minutes (16 to 37) |
| 90834 | Individual psychotherapy, about 45 minutes (38 to 52) |
| 90837 | Individual psychotherapy, about 60 minutes (53 or more) |
| 90846 / 90847 | Family psychotherapy, without or with the client present |
| 90853 | Group psychotherapy |
| 90839 / 90840 | Crisis psychotherapy, first 60 minutes and each extra 30 |
Place of service and telehealth modifiers
The place of service code describes where the client was, not where the provider was. Payer rules for telehealth change often, so check the plan before you send.
| Code | Meaning |
|---|---|
| 11 | Office visit |
| 10 | Telehealth with the client at home |
| 02 | Telehealth with the client somewhere other than home |
| 95 | Modifier: live audio and video telehealth (some plans still ask for GT) |
| 93 | Modifier: audio-only telehealth |
Why superbills get rejected
- Missing or wrong NPI, or no Tax ID.
- A PO box instead of the physical address where care was given.
- No diagnosis, or only a Z code, which most plans do not reimburse on its own.
- A balance still showing as due.
- A place of service or modifier that does not match how the session happened.
- A session length that does not match the CPT code billed.
- Sending it after the plan's filing deadline, which can be as short as 90 days.
Superbill Generator features
- NPI Registry lookup by number or name fills in your name, credentials, address, phone, specialty and license.
- Search all 74,000+ billable ICD-10-CM codes (2027 list) by code or by words, with up to 12 diagnoses and pointers A to L.
- Service lines with date, place of service (11, 10, 02 and more), CPT or HCPCS code, up to 4 modifiers, units, fee and amount paid.
- Monthly superbills in seconds: repeat a session weekly to the end of the period and mark everything paid in one click.
- Save the services you bill most often, with your fee, and add them to any line from a list.
- Checks for common rejection reasons: missing NPI or Tax ID, invalid NPI, PO box address, no diagnosis, Z code only, balance still due, telehealth with no modifier.
- Logo, drawn or uploaded signature, provider statement, Paid in full stamp and page numbers on long statements.
- Save your practice to your Craftora account and it fills in automatically on any computer. Client details are never saved or uploaded.
Superbill Generator FAQ
Do I need an API key or account for the NPI lookup?
No. The lookup uses the public CMS NPI Registry. Only the NPI or the provider name you type is sent. Client details are never sent anywhere.
Where is client information stored?
Nowhere. The superbill is built in your browser and client details are never sent to Craftora. They are cleared when you start the next superbill.
Do I have to type my practice details for every client?
No. Sign in and click Save to my account once. Your practice, NPI, Tax ID, logo, signature and saved services fill in automatically on any computer, in the Superbill Generator and the Good Faith Estimate. Pro saves up to 5 practices for group practices.
Can I include several sessions on one superbill?
Yes. Add as many service lines as you need. Most providers issue one superbill a month. Use Repeat weekly to copy a session every 7 days through the end of the statement period.
Does it include CPT code descriptions?
You type your own CPT or HCPCS codes and descriptions, and you can save the ones you use often. ICD-10-CM diagnosis codes and descriptions are built in because the list is public.
Can clients use a superbill for HSA or FSA reimbursement?
Often, yes. Many HSA and FSA administrators accept an itemized superbill as proof of a qualified medical expense. Clients should check their administrator's rules.
Does a superbill work for Medicare or Medicaid patients?
Usually not. Medicare and most Medicaid plans need the provider to file the claim, and enrolled providers generally cannot bill those patients privately for covered services.
Can I edit a superbill later?
Yes. Click Save to file to keep a copy of the form on your computer, then Open file to load it and make changes.
Related Business Tools
Invoice GeneratorCreate and download professional PDF invoices for free.Good Faith EstimateCreate No Surprises Act cost estimates for self-pay patients.CMS-1500 Claim FormFill out and print the CMS-1500 (HCFA) insurance claim form.Letter of Medical NecessityWrite insurance, appeal and HSA/FSA medical necessity letters.
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